Building a remote global team for your tech company has its complications — and supporting your global employees may be at the top of the list. U.S.-based tech companies must remain compliant with local labor laws in the country of employment and paid time off (PTO) can be a source of contention when it involves employees in different regions, countries, and time zones where the laws are different than our own.
Truss provides tech companies with global hiring and employer of record services that are in place to help companies remain compliant with local employment laws. When it comes to compliance with employment laws in Central Asia and Eastern Europe, Truss is here to help and we have created a list of 10 Tops for PTO with a Global Remote Team to get you started.
Contact Team Truss today for more information on how we can help you navigate PTO laws in Central Asia!
READ MORE: How To Recruit a Global Remote Team
How To Manage PTO for Remote Employees
Paid Time Off (PTO) can encompass vacation, sick days, personal days, and more in a single convenient bank of time for HR departments to manage. A single bank of time makes it easy for both employees and management teams to track — but that doesn’t mean that there are no complications. Here is a closer look at the best ways to manage PTO for your remote employees.
1. Use a Reliable PTO Tracking Tool
When you approach vacation time for your remote team, it is important to have reliable PTO tracking software and tools that provide easy access for HR, team managers, team leaders, and the employees requesting PTO. A quality, easy-to-use PTO platform simplifies the process at every turn.
2. Have a Clear and Concise PTO Policy
Maybe the most important thing you can do for your team is to create a clear and concise PTO policy for remote employees. Establish clear guidelines for vacation time, sick days, and personal times that include when you can use your PTO, how to request PTO, and how unused time carries over.
3. Be Aware of Time Zone Differences
When you hire employees across the globe, it is important to be aware of different time zones when employees request PTO. Managers need to be aware of how PTO in different time zones impacts team meetings, deadlines, and more when requested.
4. Encourage Open Communication
When faced with different time zones, cultures, and employment laws, it is important to have open lines of communication between remote employees, managers, and human resources. This will help with scheduling and allows everyone to be more proactive in how they manage PTO.
5. Create a Global PTO Compliance Spreadsheet
Tech companies that employ remote employees in multiple countries need to pay close attention to the compliance aspect of PTO. Create a PTO compliance spreadsheet or database that highlights key aspects of global compliance for each country and makes it easier to track.
6. Pay Attention to Cultural Differences
It is important for companies and managers to know and understand cultural differences and how they impact PTO. Different holidays and religions in different countries impact employees and teams in different ways, making it more important to pay close attention to scheduling.
7. Collect Feedback on PTO Policies and Guidelines
PTO policies are not written in stone and smart companies collect employee feedback on those policies and guidelines that impact them the most. Ask questions to better understand how employees feel about PTO policies, how easy or difficult it is to apply for PTO, and where employees believe policies can be improved.
8. Update PTO Policies Regularly
When your policy is not working, don’t be afraid to change. Use employee feedback on your PTO policy to make improvements to the policy and update it regularly to ensure you are compliant with local employment laws and that the policy is clear, concise, and easy to follow.
9. Employ a Flexible Policy
PTO can be complicated due to personal circumstances and emergency situations that can come up. A flexible PTO policy that allows remote employees to take time off when needed within reasonable parameters will contribute to employee satisfaction and productivity.
10. Use Regular Check-Ins
Regular check-ins with global remote employees allow managers to keep a finger on the pulse of their team, check on employee workloads, talk about any upcoming PTO requests, and discuss changes to PTO requests.
READ MORE: Guide for Onboarding Remote Employees
Hire and Manage Remote Global Employees with Truss
Finding, recruiting, and hiring remote global employees is one thing — managing those employees is another. Truss provides a global hiring platform for U.S.-based tech companies with years of experience recruiting and hiring remote employees in Central Asian countries that include Uzbekistan, Kazakhstan, and Georgia.
We will help you find the perfect fit for your tech company and provide onboarding, management, payroll, and employer of record support when we do. We want to help you succeed and we have created this list of 10 Tips for PTO with a Global Remote Team to help you better manage your global team.
Contact Team Truss today to learn more about our global hiring and management services!
