Finance & Payroll Operations Specialist

ABOUT THE EMPLOYER

Operating across both the U.S. and Canada, this mission-driven business partners with grocery stores and retailers to offer heavily discounted food items that would otherwise go to waste — helping consumers save money while reducing environmental impact.With a lean, collaborative team and a focus on operational efficiency, the company is building out its offshore finance and payroll function to support continued growth. This is a great opportunity to contribute to a high-impact mission while helping implement best practices in a fast-moving, tech-enabled business.

WHAT WILL YOU WORK ON?

• Manage weekly or bi-weekly vendor payment runs and partner remittance

• Reconcile corporate credit cards and support month-end close tasks including bank reconciliations, accruals, and balance sheet schedules

• Prepare and post journal entries in NetSuite

• File monthly sales taxes across US states and Canadian provinces, coordinating with partners as needed

• Handle ad hoc financial reporting and support annual audit processes

• Process semi-monthly payroll for employees in Canada and the US, including managing payroll taxes, benefits, and related filings

• Administer employee expense reimbursements

• Collaborate closely with finance leadership to improve processes, controls, and automation

• Communicate effectively during a 3-hour overlap with US/Canada teams for coordination and reporting

WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR?

• Proficiency with finance and payroll software including NetSuite, Tipalti, Avalara, WagePoint, Asure, Fyle, or comparable software, with a strong willingness and ability to learn quickly

• Solid understanding of bookkeeping, payroll processing, tax compliance, and month-end close procedures

• Experience with US and Canadian payroll tax regulations and filings is preferred, but candidates with strong willingness to learn will also be considered

• Ability to take full ownership of assigned tasks, manage priorities effectively, and deliver accurate work on time

• Strong attention to detail with a commitment to maintaining high data integrity and compliance

• Proactive in identifying process inefficiencies and suggesting improvements

• Comfortable working independently and as part of a lean, remote team

• Effective and timely communicator during the 3-hour overlap window with US/Canada leadership

• Willingness to adapt to changing priorities and learn new systems and processes as the business evolves

ARE THERE ANY OTHER REQUIREMENTS?

• The team is US based, that’s why it’s important to cross time with the EST for at least 3 hours

Flexible working hours